COVID-19 Vaccination Documentation

Always provide the recipient/caregiver with a personal vaccination card that includes the name of vaccine administered, the date of administration, and the name/location of the administering clinic.

Provide the recipient/caregiver the Fact Sheet for Recipients and Caregivers and v-safe information and encourage them to participate in v-safe for active safety monitoring.

Record the date the vaccine was administered, the manufacturer and lot number, the vaccination site and route, and the name and title of the person administering the vaccine in the patient’s medical record and/or immunization information system (IIS).

COVID-19 vaccination providers must document vaccine administration in their medical record systems within 24 hours of administration and use their best efforts to report administration data to the relevant system for the jurisdiction (i.e., IIS) as soon as practicable and no later than 72 hours after administration.



Page last reviewed: October 27, 2021